| By-Laws as Amended April 18, 1999
1999-04-18
SAR ALBERTA (SEARCH AND RESCUE ASSOCIATION OF
ALBERTA)
BY-LAWS AS AMENDED APRIL 18, 1999
- DEFINITIONS
-
- 1.
- In these by-laws, the following definitions shall
apply:
-
-
- a.
- Member shall mean the member groups as represented
by an individual duly elected or appointed by that group.
-
-
-
- b.
- SAR may be used as an acronym for ``search and
rescue''.
-
-
-
- c.
- Board of Directors, Executive Committee or Board,
shall mean the Board of Directors of the Society.
-
-
-
- d.
- Mail shall include communication by electronic
means including telephone facsimile transmissions (faxes) and electronic
mail systems including Internet communications (e-mail) where these
are available.
-
-
-
- MEMBERSHIP
-
- 2.
- Membership in the society shall be either regular
or associate as follows:
-
-
- a.
- Any volunteer search and rescue (SAR) group residing
in or serving the public of Alberta may become a regular (voting)
member by a favourable vote passed by a majority of the members
at a regular meeting of the society, and upon payment of the fee,
if any.
-
-
-
- b.
- Associate (non-voting) membership may be approved
by a favourable vote passed by a majority of the members at a regular
meeting of the society, and upon payment of the fee, if any for
applicants from the following:
-
-
-
-
- (1)
- Individual SAR specialists;
-
-
-
-
-
- (2)
- Federal, provincial or municipal government
departments or agencies; or
-
-
-
-
-
- (3)
- Business or industry.
-
- 3.
- Membership fee, if any, in the society shall be determined,
from time to time, by the members at a general meeting.
-
- 4.
- Any member wishing to withdraw from membership may
do so upon a notice in writing to the Board through its Secretary. If
any member is in arrears for fees or assessments for any year, such
member shall be automatically suspended at the expiration of six months
from the end of such year and shall thereafter be entitled to no membership
privileges or powers in the society until reinstated. Any member upon
a majority vote of all members of the society in good standing may be
expelled from membership for any cause which the society may deem reasonable.
-
- PRESIDENT
-
- 5.
- The President shall be ex-officio a member of all
committees. The President shall, when present, preside at all meetings
of the society and of the Board. In the absence of the President the
Vice-President shall preside at any such meetings, and in the absence
of both a chairman may be elected by the meeting to preside thereat.
-
- BOARD OF DIRECTORS
-
- 6.
- For the purposes of membership on the Board, the
Province of Alberta shall be divided into nine regions, based on the
present eight RCMP Sub-Division boundaries, plus the Edmonton Area.
This Area shall consist of the City of Edmonton and the area served
by the RCMP Sherwood Park Detachment. Members shall belong to that region
in which their corporate or registered address lies. Members in each
region shall elect a Director from their ranks whose responsibility
it will be to represent all SAR disciplines from within their region.
Regions may also elect a Deputy Director who can perform the duties
of the Director in his or her absence.
-
- 7.
- The Board shall, subject to the by-laws or directions
given by the majority vote at any meeting properly called and constituted,
have full control and management of the affairs of the society, and
meetings of the Board shall be held as often as may be required, but
at least once every three months, and shall be called by the President.
A special meeting may be called on the instructions of any three members
thereof provided they request the President in writing to call such
meeting, and state the business to be brought before the meeting.
-
- 8.
- Meetings of the Board shall be called by fifteen
days notice in writing mailed to each member or by seven days notice
by facsimile or telephone. At any meeting, attendance of Directors or
Deputy Directors from any five regions shall constitute a quorum, and
meetings shall be held without notice if a quorum of the Board is present,
provided, however, that any business transactions at such meetings shall
be ratified at the next regularly called meeting of the Board; otherwise
they shall be null and void.
-
- 9.
- Any director or officer upon a majority vote of all
members in good standing may be removed from office for any cause which
the society may deem reasonable.
-
- SECRETARY
-
- 10.
- It shall be the duty of the secretary to attend all
meetings of the society and of the Board, and to keep accurate minutes
of the same. The Secretary shall have charge of the Seal of the society
which seal whenever used shall be authenticated by the signature of
the Secretary and the President, or, in the case of the death or inability
of either to act, by the Vice-President. In case of the absence of the
Secretary, these duties shall be discharged by such officer as may be
appointed by the Board. The Secretary shall have charge of all the correspondence
of the society and be under the director of the President and the Board.
-
- 11.
- The secretary shall also keep a record of all the
members of the society and their addresses, send all notices of the
various meetings as required, and shall collect and receive the annual
dues or assessments levied by the society, such monies to be promptly
turned over to the Treasurer for deposit in the Bank, Trust Company,
Credit Union or Treasury Branch as hereinafter required. The Secretariat
of the society shall be provided by Alberta Transportation and Utilities,
Disaster Services.
-
- TREASURER
-
- 12.
- The Treasurer shall receive all monies paid to the
society and shall be responsible for the deposit of same in whatever
Bank, Trust Company, Credit Union or Treasury Branch the Board may order.
The Treasurer shall properly account for the funds of the society and
keep such books as may be directed. The Treasurer shall present a full
detailed account of receipts and disbursements to the Board whenever
requested and shall prepare for submission to the Annual Meeting a statement
duly audited as hereinafter set forth of the financial position of the
society and submit a copy of same to the Secretary for the records of
the society.
-
- AUDITING
-
- 13.
- The books, accounts and records of the Secretary
and Treasury shall be audited at least once each year by a duly qualified
accountant or by two members of the society elected for that purpose
at the Annual Meeting. A complete and proper statement of the standing
of the books for the previous year shall be submitted by such auditor
at the Annual Meeting of the society. The fiscal year of the society
in each year shall be 1 April - 31 March.
-
- 14.
- The books and records of the society may be inspected
by any member of the society at the annual meeting provided for herein
or at any time upon giving reasonable notice and arranging a time satisfactory
to the officer having charge of same. Each member of the Board shall
at all times have access to such books and records.
-
- MEETINGS
-
- 15.
- This society shall hold an annual meeting on or before
31 May in each year, of which notice in writing to the last known address
of each member shall be delivered in the mail fifteen days prior to
the date of the meeting. At this meeting there shall be elected by majority
vote of the membership a President and Secretary in odd numbered years
and a Vice-President and Treasurer in even numbered years. Normally
one person will occupy each of these offices however any two of these
offices may be occupied by one person with the exception of the offices
of President and Vice-President. Upon being elected the President shall
vacate the position of Director if he or she holds that position. The
officers so elected and remaining directors shall form a Board, and
shall serve until their successors are elected and installed. Any vacancy
occurring during the year shall be filled at the next meeting, provided
it is so stated in the notice calling such meeting. Any individual member
in good standing or the individual designated as the representative
of any group member in good standing shall be eligible to any office
in the society.
-
- 16.
- General meetings of the society may be called at
any time by the Secretary upon the instructions of the President or
Board by notice in writing to the last known address of each member,
delivered in the mail eight days prior to the date of such meeting.
A special meeting shall be called by the President or Secretary upon
their receipt of a petition signed by one-third of the members in good
standing, setting forth the reasons for calling such meeting, which
shall be by letter to the last known address of each member, delivered
in the mail eight days prior to the meeting.
-
- 17.
- One-third of the members in good standing shall constitute
a quorum at any general meeting.
-
- VOTING
-
- 18.
- Any regular member who has not withdrawn from membership
nor has been suspended nor expelled as herein provided shall have the
right to vote at any meeting of the society. Such votes must be made
in person and not by proxy or otherwise.
-
- REMUNERATION
-
- 19.
- Unless authorized at any meeting and after notice
for same shall have been given no officer or member of the association
shall receive any remuneration for their services.
-
- BORROWING POWERS
-
- 20.
- For the purpose of carrying out its objects, the
society may borrow or raise or secure the payment of money in such manner
as it thinks fit, and in particular by the issue of debentures, but
this power shall be exercised only under the authority of the society,
and in no case shall debentures be issued without the sanction of a
special resolution of the society.
-
- BY-LAWS
-
- 21.
- The by-laws may be rescinded, altered or added to
by a ``Special Resolution''.
Brett Wuth 2001-01-10
|