| By-Laws as Amended April 9, 2000
2000-04-09
SAR ALBERTA (SEARCH AND RESCUE ASSOCIATION OF
ALBERTA)
BY-LAWS AS AMENDED APRIL 9, 2000
- DEFINITIONS
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- 1.
- In these by-laws, the following definitions shall apply:
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- a.
- Member shall mean the member groups as represented by an individual
duly elected or appointed by that group.
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- b.
- SAR may be used as an acronym for ``search and rescue''.
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- c.
- Board of Directors, Executive Committee or Board, shall mean the
Board of Directors of the Society.
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- d.
- Mail shall include communication by electronic means including
telephone facsimile transmissions (faxes) and electronic mail systems
including Internet communications (e-mail) where these are available.
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- MEMBERSHIP
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- 2.
- Membership in the society shall be either regular or associate as
follows:
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- a.
- Any volunteer search and rescue (SAR) group residing in or serving
the public of Alberta may become a regular (voting) member by a
favourable vote passed by a majority of the members at a regular
meeting of the society, and upon payment of the fee, if any.
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-
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- b.
- Associate (non-voting) membership may be approved by a favourable
vote passed by a majority of the members at a regular meeting of
the society, and upon payment of the fee, if any for applicants
from the following:
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- (1)
- Individual SAR specialists;
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- (2)
- Federal, provincial or municipal government departments or
agencies;
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- (3)
- Business or industry; or
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- (4)
- Other organizations.
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- 3.
- Membership fee, if any, in the society shall be determined, from time
to time, by the members at a general meeting.
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- 4.
- Any member wishing to withdraw from membership may do so upon a notice
in writing to the Board through its Secretary. If any member is in arrears
for fees or assessments for any year, such member shall be automatically
suspended at the expiration of six months from the end of such year
and shall thereafter be entitled to no membership privileges or powers
in the society until reinstated. Any member upon a majority vote of
all members of the society in good standing may be expelled from membership
for any cause which the society may deem reasonable.
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- PRESIDENT
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- 5.
- The President shall be ex-officio a member of all committees. The
President shall, when present, preside at all meetings of the society
and of the Board. In the absence of the President the Vice-President
shall preside at any such meetings, and in the absence of both a chairman
may be elected by the meeting to preside thereat.
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- BOARD OF DIRECTORS
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- 6.
- For the purposes of membership on the Board, the Province of Alberta
shall be divided into nine regions, based on the eight RCMP Sub-Division
boundaries as they existed in December, 1993, plus the Edmonton Area.
This Area shall consist of the City of Edmonton and the area served
by the RCMP Sherwood Park Detachment. Members shall belong to that region
in which their corporate or registered address lies. Members in each
region shall elect a Director from their ranks whose responsibility
it will be to represent all SAR disciplines from within their region.
Regions may also elect a Deputy Director who can perform the duties
of the Director in his or her absence.
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- 7.
- The Board shall, subject to the by-laws or directions given by the
majority vote at any meeting properly called and constituted, have full
control and management of the affairs of the society, and meetings of
the Board shall be held as often as may be required, but at least once
every four months, and shall be called by the President. A special meeting
may be called on the instructions of any three members thereof provided
they request the President in writing to call such meeting, and state
the business to be brought before the meeting.
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- 8.
- Meetings of the Board shall be called by fifteen days notice in writing
mailed to each member or by seven days notice by facsimile or telephone.
At any meeting, attendance of Directors or Deputy Directors from any
five regions shall constitute a quorum, and meetings shall be held without
notice if a quorum of the Board is present, provided, however, that
any business transactions at such meetings shall be ratified at the
next regularly called meeting of the Board; otherwise they shall be
null and void.
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- 9.
- Any director or officer upon a majority vote of all members in good
standing may be removed from office for any cause which the society
may deem reasonable.
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- SECRETARY
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- 10.
- It shall be the duty of the secretary to attend all meetings of the
society and of the Board, and to keep accurate minutes of the same.
The Secretary shall have charge of the Seal of the society which seal
whenever used shall be authenticated by the signature of the Secretary
and the President, or, in the case of the death or inability of either
to act, by the Vice-President. In case of the absence of the Secretary,
these duties shall be discharged by such officer as may be appointed
by the Board. The Secretary shall have charge of all the correspondence
of the society and be under the direction of the President and the Board.
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- 11.
- The secretary shall also keep a record of all the members of the society
and their addresses, send all notices of the various meetings as required,
and shall collect and receive the annual dues or assessments levied
by the society, such monies to be promptly turned over to the Treasurer
for deposit in the Bank, Trust Company, Credit Union or Treasury Branch
as hereinafter required. The Secretariat of the society shall be provided
by Alberta Transportation and Utilities, Disaster Services.
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- TREASURER
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- 12.
- The Treasurer shall receive all monies paid to the society and shall
be responsible for the deposit of same in whatever Bank, Trust Company,
Credit Union or Treasury Branch the Board may order. The Treasurer shall
properly account for the funds of the society and keep such books as
may be directed. The Treasurer shall present a full detailed account
of receipts and disbursements to the Board whenever requested and shall
prepare for submission to the Annual Meeting a statement duly audited
as hereinafter set forth of the financial position of the society and
submit a copy of same to the Secretary for the records of the society.
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- AUDITING
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- 13.
- The books, accounts and records of the Secretary and Treasury shall
be audited at least once each year by a duly qualified accountant or
by two members of the society elected for that purpose at the Annual
Meeting. A complete and proper statement of the standing of the books
for the previous year shall be submitted by such auditor at the Annual
Meeting of the society. The fiscal year of the society in each year
shall be 1 April - 31 March prior to 1 January 2001 and 1 January -
31 December after 1 January, 2001.
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- 14.
- The books and records of the society may be inspected by any member
of the society at the annual meeting provided for herein or at any time
upon giving reasonable notice and arranging a time satisfactory to the
officer having charge of same. Each member of the Board shall at all
times have access to such books and records.
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- MEETINGS
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- 15.
- This society shall hold an annual meeting on or before 31 May in each
year, of which notice in writing to the last known address of each member
shall be delivered in the mail fifteen days prior to the date of the
meeting. At this meeting there shall be elected by majority vote of
the membership a President and Secretary in odd numbered years and a
Vice-President and Treasurer in even numbered years. Normally one person
will occupy each of these offices however any two of these offices may
be occupied by one person with the exception of the offices of President
and Vice-President. Upon being elected the President shall vacate the
position of Director if he or she holds that position. The officers
so elected and remaining directors shall form a Board, and shall serve
until their successors are elected and installed. Any vacancy occurring
during the year shall be filled at the next meeting, provided it is
so stated in the notice calling such meeting. Any individual member
in good standing or the individual designated as the representative
of any group member in good standing shall be eligible to any office
in the society.
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- 16.
- General meetings of the society may be called at any time by the Secretary
upon the instructions of the President or Board by notice in writing
to the last known address of each member, delivered in the mail eight
days prior to the date of such meeting. A special meeting shall be called
by the President or Secretary upon their receipt of a petition signed
by one-third of the members in good standing, setting forth the reasons
for calling such meeting, which shall be by letter to the last known
address of each member, delivered in the mail eight days prior to the
meeting.
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- 17.
- One third of the members in good standing shall constitute a quorum
at any general meeting. One third of the members in good standing shall
constitute a quorum at any special general meeting.
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- VOTING
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- 18.
- Any regular member who has not withdrawn from membership nor has been
suspended nor expelled as herein provided shall have the right to vote
at any meeting of the society. Such votes must be made in person and
not by proxy or otherwise.
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- REMUNERATION
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- 19.
- Unless authorized at any meeting and after notice for same shall have
been given no officer or member of the association shall receive any
remuneration for their services.
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- BORROWING POWERS
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- 20.
- For the purpose of carrying out its objects, the society may borrow
or raise or secure the payment of money in such manner as it thinks
fit, and in particular by the issue of debentures, but this power shall
be exercised only under the authority of the society, and in no case
shall debentures be issued without the sanction of a special resolution
of the society.
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- BY-LAWS
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- 21.
- The by-laws may be rescinded, altered or added to by a ``Special Resolution''.
Brett Wuth 2001-05-26
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